Advancement Program Intern
The Wisconsin Foundation and Alumni Association (WFAA), the private fundraising and alumni relations organization for UW-Madison, is seeking an Advancement Program Intern. The Advancement Programs intern will assist with program and event planning, event preparation, event execution, and post event work for the Advancement Programs Team. This role will be active in the planning and execution of WAA’s annual Grandparents University (GPU) program and will serve as a lead counelor for the three sessions of GPU in July.
Following the conclusion of GPU, this position will assist with numerous Advancement Program initiatives including the 41-54 pipeline, Bascom Hill and Van Hise Society engagement opportunities, and other relevant programs. Advancement Program Interns are ambassadors of WFAA and UW-Madison.
This position will work 20 hours per week and begin in summer of 2024 with the opportunity to continue into the 2024-2025 academic year.
Compensation: $16-17 per hour, based on experience, for an approximate total of 20 hours per week (with the option to increase hours in the summer)
Primary Responsibilities
- Participate in team meetings and WFAA trainings
GPU Pre-Event Duties:
- Lead the planning and execution of Thursday night GPU activities
- Work with larger GPU team to ensure needs of the event are met
- GPU Slide Deck Preparation
- Attend and assist in the presentation of GPU Counselor Trainings
- General GPU Customer Service and Ongoing Project Support
- Assist with Customer service
- Assist with database entry
- Assist with creating reports
- Support program team as needed
- Ordering necessary supplies for program execution
GPU Event Execution:
- Assist with leading counselors through the program
- Answer questions that counselors may have about the program
- Assist in the organization of counselors during opening session and graduation
- Assist with leading participants through the program
- Serve as lead for Thursday evening programming
- Assist with move-in and set up.
- Assist with program check-in
- Lead or accompany groups of participants to campus locations.
- Know the program schedule and details.
- Be knowledgeable about the GPU program, from program registration to post event photos and evaluation.
- Assist in taking meaningful, interactive photos.
- Distribute snacks and drinks at break time in the major, clean up when finished.
- Keep the GPU home base well organized.
- Assist GPU instructors, program manager or coordinator as needed.
- Facilitate planned Thursday evening activities.
- Lend general assistance and customer service when needed.
- Organize the grandchildren for the graduation ceremony.
- Be an ambassador to the University of Wisconsin and the Wisconsin Foundation and Alumni Association.
- Make sure all participants are safe and having a great time!
Post GPU Program:
- Update presentation of survey and feedback from participants
- Support Advancement Program staff in numerous initiatives
- 41-54 Pipeline Identification, including Admissions 101
- Bascom Hill and Van Hise Society Engagement Opportunities
- Women’s Philanthropy Council
- The Chancellor’s Luncheon
Support WFAA Teams:
- Be knowledgeable about WFAA and university programs
- Lend general assistance and customer service across the Alumni Relations and Engagement Division when needed.
- Be an ambassador to the University of Wisconsin and the Wisconsin Foundation and Alumni Association.
- Other duties as assigned
Requirements and Qualifications
Required Qualifications
- Currently enrolled in post-secondary degree program.
Other Qualifications
- Demonstrated experience in event planning and execution, summer camps, retail, or service industry are all helpful.
- Familiarity with the UW-Madison campus.
- Ability to prioritize and work with a high degree of independence.
- Ability to work well as part of a team.
- High degree of customer service skills.
- Excellent analytical and interpersonal skills, including the ability to express all appropriate information clearly and concisely, whether written or verbal.
- ability to manage several projects simultaneously.
- This is a very active position. During set up and execution, this position will be mostly on their feet with lots of walking and moving around. Candidates may need to be able to lift and carry up to 20 pounds.
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.