Assistant Controller (Limited Term Employment, Approximately 18 months)
WFAA requires all individuals working out of WFAA offices or conducting in-person business to be fully vaccinated against COVID-19. WFAA will consider requests for reasonable accommodation as required under applicable law.
The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the University of Wisconsin-Madison, is seeking a Limited Term Employment (LTE) Assistant Controller that will be dedicated to a critical project initiative. This position will report to and be given guided by direction from the Controller will assist organization leadership in representing numerous finance / operational functions. Direct responsibilities include leadership and management of general accounting, budgeting, financial reporting, treasury tax and audit functions. In this role you will help lead and inspire a high functioning team of accounting/finance professionals, with emphasis on collaboration both within the division and throughout the organization and focus on a common definition of collective reward and success. Act, and demand the same from others, with professional integrity and help ensure actions and decisions are consistent with the highest of ethical standards. Assist the Controller or CFO/COO with special projects, on an ad hoc basis.
Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers.
Diversity and Inclusion:
Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.
Accounting and Financial Reporting
- Direct all accounting functions aimed primarily at timely and accurate monthly and quarterly general ledger close routines, assisted by an effective chart of accounts and monthly account reconciliation standards.
- Direct the preparation and review of monthly and quarterly financial statements for both the General Fund and Fully Consolidated Funds of the organization. Financial statements should be accurate and timely, should be designed to provide meaningful information to internal leaders, and should facilitate the preparation of financial information for defined external users on an as needed basis.
- Ensure compliance with GAAP accounting and reporting standards.
- Direct the timely, accurate disbursement of properly authorized funds to campus, vendors, and other payees, including annual 1099-vendor processing.
- Direct the effective integration of the organization’s financial policies with those of the university and university system, as well as the procedures needed to support them.
- Direct the organization’s corporate-card/procurement card program, as well as the related Travel & Expense Management system/program designed to support efficient and effective employee expense reimbursement policies and procedures.
- Assist with design and administration of the organization’s employee travel policy.
- Direct policies, procedures and tools designed to support the effective recording and accounting of the organization’s capital expenditures.
- Direct timely, accurate accounting in support of the organization’s Life Income Pools (CGA’s, Unitrusts and PIF’s), as well as compliance with annual tax return and 1099-R preparation and reporting requirements.
Financial Planning and Analysis
- Direct the preparation of WFAA’s annual General Fund budget, as well as the tools, processes, communications, and internal support systems designed to aid effective and efficient budget preparation and review processes.
- Design and implement effective expenditure controls to help assure all organization expenditures are properly authorized.
- Direct routine monthly and quarterly reviews of General Fund expenses against budget, including engagement with other organization leaders and variance analyses.
- Assist the CFO with financial modeling, trend analyses and longer-term financial planning.
Corporate Tax, Treasury and Internal / External Audit
- Independent of the Fund Accounting function, direct quarterly reconciliation of investment pool assets and performance measures between the general ledger and custodian records, including verification with IC&R staff.
- Ensure the organization is appropriately registered to solicit charitable gifts in all states.
- Ensure compliance with state Sales & Use Tax regulations.
- Assist the CFO with management of the organization’s banking and treasury service needs, and relationships, including focus on internal controls, properly authorized transactions, and fraud prevention and detection services.
- Direct the review and preparation of the organization’s state and federal corporate tax returns, help ensure compliance with all related IRS regulations applicable to corporate and related employee transactions and record keeping requirements, and help manage an effective, productive relationship with the organization’s external tax preparers.
- Assist in directing all activities associated with organization’s independent auditors, and annual audit, with goals of timely audit completion and reporting to the organization’s Audit Committee, obtaining comfortable assurance the organizations policies, procedures and controls are operating effectively, and we are able to obtain an unmodified opinion on the accurate presentation of our audited financial statements.
- Assist with and direct the design, documentation, implementation and review of a comprehensive set of procedures and controls aimed at safeguarding the organization’s assets, compliance with financial reporting, IRS and other regulatory guidelines, and the accuracy of the organization’s data and underlying financial records.
- Assist with preparation of the annual audit of the organization’s 401(k) Plan, including assistance with presentation to the Audit Committee
Requirements and Qualifications
- Bachelor’s degree in Accounting or related Business field.
- Certified Public Accountant (CPA) designation
- 5 + years’ accounting experience or experience related to the duties and responsibilities specified.
- General Ledger system experience.
- Certified Management Accountant (CMA) and/or Certified Internal Auditor (CIA) certifications are a plus.
- Public accounting, internal audit / compliance, investment accounting, non-profit corporate tax, and /or gift processing/CRM experience provide strong preference.
- Leadership experience within a foundation setting, specifically within an Institutionally Related Foundation, is a strong plus.
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.