Development Program Specialist, Central Development

The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting for a Development Program Specialist  to support central development initiatives and office administration activities that advance the Development Division goals and objectives.  This position is a hybrid role and will require you to work in the office at least two days weekly. 

Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers. 

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive. 

Primary Responsibilities

Central Development Initiatives 

  • In collaboration with the Development Program Director and Senior Vice Presidents for Development, assist with all aspects of central development initiatives, including division-wide meetings and events, VIP stewardship, and special projects.
  • Organize and participate actively in meetings and other activities that support development efforts.
  • Serve as point of contact for comprehensive campaign, staying up to date with campaign priorities and functions.
  • Coordinate gift fund administration process, including all activities related to the creation, documentation, tracking, notification, review, and stewardship of unit funds.
  • Collaborate with events team to plan, implement, and manage all aspects of events designed to identify and cultivate new prospects and build relationships with existing donors.
  • Assist Senior VPs with donor visits, including preparing materials in advance and helping with follow-up, handling on-site logistics, greeting and hosting guests, and responding to miscellaneous needs as they arise.
  • Serve as a point of contact for donors, helping to make gifts and addressing questions.

Development Division Administration 

  • Serve as point of contact for internal inquiries about Development Division policies and procedures at WFAA.
  • Maintain current information on Division resources and best practices. Suggest areas for process improvement and assist in improvement implementation.
  • Identify and escalate potential issues that require action, collaborating as needed with development leadership, legal, finance, and gift services.
  • Coordinate the direct mailing of stewardship projects, solicitations, announcements, and event invitations.
  • Provide development support for advanced administrative needs.

CRM and Reporting 

  • Utilize and generate financial reports related to gift information.
  • Work with the business intelligence team as needed to refine and customize lists for special mailings, invitations, donor recognition, etc.
  • Maintain contact updates, donor biographic information, and other constituent management duties.
  • Serve as a resource for central development team on database navigation and best practices.

Requirements and Qualifications

Required Qualifications

  • 1 + year of relevant work/internship experience

Other Qualifications

  • Bachelor’s degree, or equivalent combination of education and work experience.
  • Excellent verbal and written communication skills and strong attention to detail.
  • Some experience with designing creative visual content using programs like Canva is desired.
  • Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency to achieve results.
  • Strong customer service mentality.
  • Curiosity, a proactive nature, persistence, flexibility, dependability, tact, poise, professionalism, and diplomacy.
  • Ability to work effectively with a team in an entrepreneurial environment and interact well with all internal and external constituents.
  • Ability to remain calm under pressure; prioritize and manage many, sometimes competing tasks, and maintain confidentiality.
  • High degree of proficiency in Microsoft office (Word, Excel, Outlook, and PowerPoint); previous experience with database reporting and constituent relationship management software preferred.

WFAA is committed to provide our employees with an environment that is inspiring, creative and respectful.  We offer competitive pay and an excellent benefits program, which includes a 10% 401k contribution after 1 year of service!

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

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