The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting for a Development Program Specialist to support UW-Madison, College of Letters & Science. This is a non-exempt position supporting donor and campus relations, stewardship, prospect data management, and office administration activities that advance team goals and objectives.
Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers.
Diversity and Inclusion:
Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.
Donor and Campus Relations
- Serve as primary liaison to campus partners, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of the development process.
- Coordinate fund administration process, including all activities related to the creation, documentation, notification, review, and stewardship of unit funds.
- In coordination with events team, plan, implement, and manage all aspects of events designed to identify and cultivate new prospects and build relationships with existing donors. Ensure that appropriate data is entered into ABE during event follow-up.
- Actively participate in meetings and other activities with campus partners that support unit development efforts.
- Provide directors of development with materials as requested in preparation for donor visits and appropriate follow-up in CRM, etc.
- Assist directors of development with donor visits to campus, including on-site logistics, greeting and hosting guests, and responding to miscellaneous needs as they arise.
- Respond to donor and campus questions regarding unit gifts and funds, identifying those inquiries, requests, or issues that require additional review and action.
- Assist directors of development with the preparation, signature routing, and final distribution of gift legal documentation (e.g. Memoranda of Agreements, Fund Operation Agreements, Pledge Agreements, etc.) in accordance with established WFAA business processes.
- Prepare gift, milestone, and other acknowledgements for assigned team members.
- Coordinate and distribute routine gift reports.
- Coordinate and manage the gift impact reporting
- Work with directors of development to assist in reviewing and implementing new opportunities for donor engagement.
- Work with the business intelligence team as needed, refine and customize donor lists for special mailings, invitations, donor recognition, etc.
- Assist directors of development with other prospect and donor stewardship activities as required.
Prospect Data Management
- Pull self-service reports. Work with unit prospect pool identified by the research and prospect management team to assist directors of development in qualification and portfolio management.
- Maintain contact updates, donor biographic information, and other constituent management duties.
- Work with Research to request profile and capacity information.
- Maintain advisory board memberships, donor recognition society memberships, and other affiliated groups.
- Work with unit prospect development analyst to ensure that development director portfolios are accurate and up to date.
- Serve as a resource for development directors on portfolio management best practices, including how to use our CRM,ABE.
- Coordinate the direct mailing of solicitations, announcements, event invitations and provide development support for advanced administrative needs when necessary or appropriate (i.e. travel and expense reports, scheduling meetings with multiple constituents and various needs requirements, etc.)
- Suggest areas for process improvement and assist in improvement implementation